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Efficient Expense Management: Qentelli's Custom Reporting Solutions for Streamlining Policies and Optimizing Costs

SAP Concur
Posted On 16 Aug 2023

Qentelli Joins Forces with Big Four Accounting Firm to Streamline Travel & Expense Processes, Enhancing Compliance and Increasing Transparency

Business Vertical:

T&E- Dashboarding and reporting



Size of the firm:

450,000+ employees

Main Challenge:

One of our Strategic customers, with a lot of employees across the globe, was facing challenges in managing the travel and expense process. The challenge lies in tracking travel and expenses across various business segments and ensuring adherence to policies and local regulations as they have operations in dozens of countries. 


With the rise of globalization, business travel has exploded, sending corporate travel costs soaring. Organizations worldwide are struggling to control these mounting expenses. For global companies operating in matrix structures across countries and business units, the challenges are even greater. 

Our client, a rapidly scaling global consulting firm, faced critical obstacles governing their travel spend: 

These problems arose as the firm doubled in size over 5 years to 10,000+ employees worldwide. Their outdated processes could no longer provide the needed oversight amid exponential transaction growth. It became imperative to implement robust systems to master expense management. 

Solution Focused

Solution Proposed

Qentelli deployed a 4-phase approach to guide the client through transformation: 

This structured methodology ensured alignment on goals through co-creation before driving execution. 

What Qentelli Did?

To address these challenges, Qentelli designed a comprehensive reporting solution fully exploiting SAP Concur's advanced capabilities

This robust solution tackled the root causes of the client's challenges by combining tailored analytics, proactive policy controls, and central oversight. Qentelli's deep Concur expertise allowed maximizing the platform's capabilities to meet the client's unique needs. 

Delivery Approach:

Qentelli leveraged proven best practices honed over years of SAP Concur consulting to ensure smooth implementation: 

This structured approach kept stakeholders engaged while driving toward the solution vision. 



Qentelli's custom reporting solutions delivered significant benefits to the client:







Qentelli's expertise in reporting, partnership with SAP Concur, and dedicated team of consultants enabled them to deliver valuable solutions to the client. Their customized reporting capabilities, efficient monitoring practice, expert guidance, and seamless communication channels contributed to streamlining business processes and providing actionable insights. Qentelli's commitment to delivering tailored reporting solutions empowered the client to make informed decisions and optimize their operations effectively.

Tech Stack


By fully exploiting Concur's capabilities, Qentelli's solutions created a centralized, compliant, and visible expense management program ready to scale globally. The client realized over $8 million in travel savings annually - far exceeding project costs.

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